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The Smart way to send your files

We’ve all been there

We’ve all been there, close to throwing our cup of coffee across the room in sheer frustration while attempting to share large files under a tight timeline, only to have the email message bounce back. If you find yourself working with large files on a regular basis, chances are you’ve experienced this exasperation, most likely at the worst possible time.

Many of us instinctively think of email as the weapon of choice for every kind of file transfer. This is what we’re familiar with and often all we’re aware of. If it aids our communication daily, sending information to friends, our team and clients, why wouldn’t it work for everything else, including a platform to send our files?

Email wasn’t designed for file sharing

However, email has its limitations and using email should be considered a no-go for file transfer, as email technology was never designed for large file sharing. Email is also limited by:

• Tight size restrictions for attachments (typically 25MB or less)
• Security risks and lack of encryption
• Very slow upload and download speeds
• Mail servers blocking specific file types and arbitrarily refusing to send messages
• Limited audit functionality and compliance tracking
• No control over where your data is stored or processed

It’s very easy to trust email because it’s familiar, but do we really know what’s happening to that message as it traverses the internet? With increasing regulatory requirements around data protection and privacy, particularly in New Zealand’s legal and health sectors, these concerns have become even more critical.

Many people are unaware of their obligations or the best practices for handling sensitive client data. Once an email has been sent, that content could end up anywhere, most likely at the discretion of a third party. This is not a comforting thought, especially when New Zealand’s Privacy Act 2020 places strict requirements on how personal information must be protected.

A smarter solution

Resolve understands how essential it is that your information and your clients’ data is secure, accessible and easily transferable. To address this frustration, we’ve developed SmartShare.

SmartShare is an ideal peer-to-peer file sharing system that can end your file sharing frustrations. It’s fully encrypted and provides a highly secure environment built to exceed the most demanding security requirements. Audit trails are built into the tool — all parties are notified when messages and content are sent and ready for pickup, and again when files have been securely collected.

SmartShare is an easy-to-use solution that integrates with modern email platforms to create a seamless file sharing experience within your current configuration. SmartShare allows you to have full control over your information with guaranteed data sovereignty — ALL your data stays securely in New Zealand whilst adhering to and even exceeding industry best practice.

What SmartShare offers:

• Transfer large files with ease (no size limitations)
• Data sovereignty guaranteed — all information stays in New Zealand
• Private server solution, dedicated and specific to your organisation’s requirements
• SmartShare extends your current IT infrastructure
• Solution can be branded and integrated with your current systems
• Full compliance with New Zealand privacy legislation
• Advanced encryption and security protocols

Your clients and partners in the industry will be grateful for the respect and care you’ve shown for their sensitive information. In today’s environment, where data breaches make headlines regularly, demonstrating your commitment to security isn’t just good practice — it’s essential for maintaining trust and meeting your professional obligations.

So, ask yourself: do I really know if my files are being sent efficiently and securely?

Be smart about how you send your files. SmartShare offers a smarter, faster, and more secure way to handle your file transfers.

Want to learn more about how SmartShare can solve your file sharing challenges? Our team would be happy to discuss your specific requirements and show you how this solution can work for your organisation. Get in touch with us today.

Chris Drowley
General Manager, Resolve Technology
Outside the office, Chris runs a highly organised empire of model trains — where the schedules are always on time, unlike the real thing.